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HELP CENTER

EvalMe Help Center

Documentation for EvalMe — how to generate NCOERs and OERs, how to write AR 25-50 memorandums, what the free vs Pro tiers cover, account and billing, privacy, and a 20-question troubleshooting FAQ at the bottom.

On this page
  1. Getting Started
  2. NCOER Bullets
  3. OER
  4. AR 25-50 Memos
  5. Account & Billing
  6. Privacy & Security
  7. Regulations
  8. Troubleshooting & FAQ
  9. Contact & Feedback

1. Getting Started

What is EvalMe?

EvalMe is an AI writing tool that generates U.S. Army NCOER bullets, OER narratives, and AR 25-50 compliant memorandums. It calibrates output to rank, MOS, duty position, and form variant. Every regulation citation comes from a curated catalog — the AI does not invent regulation numbers, paragraph references, or DA Form numbers.

Who is it for?

Active Army, Army National Guard, and Army Reserve raters, senior raters, NCOs, and officers writing evaluations or correspondence. EvalMe is a drafting tool — it does not replace your rater chain's judgment or your responsibility to verify content for accuracy and policy compliance before submission.

Free vs Pro

  • Free: 5 lifetime evaluation generations, 3 memos per calendar month, 1 bullet per NCOER competency, no refinement, no bullet-by-bullet history.
  • Pro ($9.99/mo): unlimited generations, 3 bullets per NCOER competency, refine and regenerate any bullet individually, save drafts indefinitely, address book and signature blocks, suspense dates, all 39 appointment memo templates.

First-time walkthrough

  1. Go to /signin and sign in (Supabase email auth — no credit card required).
  2. Enter the rated Soldier's rank, last name, duty position, MOS (NCOER) or AOC/branch (OER), and a tone preset.
  3. Paste your notes — duties, accomplishments, scope, results, dates, named programs. The more detail you provide, the more specific the output.
  4. Click Generate for a specific competency or Generate All on Pro.
  5. Review each bullet. Use Refine to re-word without adding new claims, or New Bullet to generate an alternative version.
  6. Click Save on bullets you want to keep. Saved content shows up in Evaluation History.
  7. For memos, switch to /memos, pick a memo type, fill the form, generate, and click Download .docx.

2. NCOER Bullets

How EvalMe writes bullets

Every NCOER bullet generated by EvalMe starts with a past-tense action verb (Led, Trained, Maintained, Coordinated, Established, Drafted, etc.). No first-person pronouns. No forward-looking statements (forward-looking is appropriate in Senior Rater Overall and Successive Assignment recommendations, but NOT in NCOER rater bullets). Quantifiers are added only when the input notes provide them — EvalMe will not invent percentages, headcounts, or named programs that weren't in your notes.

Form variants by rank

  • SGT — DA Form 2166-9-1. Rater & senior rater portions only. Specific bullet count + character limits.
  • SSG / SFC / MSG / 1SG — DA Form 2166-9-2. The most common form. Six competencies in the Rater portion.
  • CSM / SGM / SMA — DA Form 2166-9-3. Senior leader form with broader scope expectations.

The six competencies

  • Character: Army values, integrity, accountability, command climate. Must include SHARP / EO / dignity & respect content per AR 623-3.
  • Presence: military bearing, fitness, confidence, professional appearance, communication.
  • Intellect: technical expertise, problem solving, process improvement, mental agility, innovation.
  • Leads: direct leadership, supervision, enforcing standards, leading by example.
  • Develops: mentorship, Soldier development, building team capability, education.
  • Achieves: measurable results, mission accomplishment, readiness outcomes, organizational impact.

Length limits

NCOER bullets hard cap at 158 characters per AR 623-3. EvalMe targets 150 characters as the soft target and will not return bullets over the cap. If a single accomplishment is too dense for one bullet, split it into two bullets across different competencies.

Refining vs regenerating

Refine re-words the existing bullet without adding new content — strictly a rewrite. Useful when the substance is right but the wording is awkward. New Bullet generates a completely different bullet on the same competency from your notes. Use New Bullet when the substance itself isn't right.

3. OER (Officer Evaluation Reports)

Form variants by rank

  • CW2-CW5, O1-O3 — DA Form 67-10-1 (Company Grade). Most common.
  • O4-O5 — DA Form 67-10-2 (Field Grade).
  • O6 — DA Form 67-10-3 (Senior Field Grade).
  • O7+ — DA Form 67-10-4 (General Officer).

Senior Rater Comments (Part VII)

EvalMe generates Senior Rater Overall comments calibrated to the box check selected (Most Qualified / Highly Qualified / Qualified / Not Qualified) and to the senior rater profile size (number of officers managed) when entered. Comments stay within the senior rater's professional voice and avoid prohibited content per AR 623-3.

Successive Assignment recommendations

Below the Senior Rater Overall, EvalMe can generate Successive Assignment recommendations that suggest the next logical assignment for the rated officer. These are calibrated to the officer's branch, current grade, and senior rater box check.

Box check options

  • Most Qualified: limited to 49% of profile. Reserve for clearly superior officers.
  • Highly Qualified: solid performers ready for advancement.
  • Qualified: meets standards.
  • Not Qualified: rare; signals significant issues.

4. AR 25-50 Memorandums

Memo types

EvalMe generates the five standard AR 25-50 memo types — MEMORANDUM FOR, MEMORANDUM THRU, MEMORANDUM FOR RECORD, MEMORANDUM FOR SEE DISTRIBUTION, and MEMORANDUM OF INSTRUCTION — plus 39 appointment-memo variants. Browse all 39 at /memos-by-type.

Letterhead generation

The first line of the letterhead is determined by your organization's type:

  • Active Army: DEPARTMENT OF THE ARMY
  • Army National Guard (ARNG): STATE ARMY NATIONAL GUARD (pulls from the organization's state field — must be a recognized 2-letter or full state name)
  • U.S. Army Reserve (USAR): DEPARTMENT OF THE ARMY (USAR units use the standard letterhead per AR 25-50)
  • Other: DEPARTMENT OF THE ARMY (fallback)

AR 25-50 address format

Recipient addresses on memos render as one continuous comma-separated line per AR 25-50. Multi-address memos (THRU memos, or FOR memos with 2+ recipients) use a hanging indent: the first line begins flush left after the "MEMORANDUM FOR" prefix, and wrapped continuation lines indent 1/4 inch. Single-address memos have continuation lines flush left.

Saving organizations, contacts, and signatures

Open the Address Book tab on the Memos page. Saved organizations populate the letterhead dropdown. Saved contacts populate the TO and THRU address pickers. Saved signatures populate the signature block dropdown. All three persist to your account and are scoped to your user.

DOCX export

The Download .docx button generates a Word document client-side using the docx package. Page 1 has no continuation header. Pages 2+ automatically display the office symbol and SUBJECT line at the top per AR 25-50 figure 2-3. Page numbers are centered at the bottom of every page.

5. Account & Billing

Upgrading to Pro

Click Upgrade from any page when signed in. You'll be redirected to Stripe's hosted checkout. Payment is processed by Stripe — EvalMe does not see or store your card details.

What Pro unlocks

  • Unlimited NCOER, OER, and memo generations
  • 3 bullets per NCOER competency instead of 1
  • Refine and regenerate individual bullets
  • Saved address book, signature blocks, and organizations
  • Suspense dates on memos
  • All 39 appointment-memo templates
  • Evaluation history grouped by Rank + Last Name

Free tier limits

5 lifetime evaluation generations (tracked on your profile usage_count) and 3 memos per calendar month (tracked per year_month). After hitting either limit you'll see an upgrade prompt; the existing saved content remains accessible.

Cancelling

Open the customer portal from your Account page. Click Cancel. Your Pro features continue until the end of the current period (Stripe subscription_status: "cancel_at_period_end"), then revert to free tier. No refunds for partial periods — see /terms for the current policy.

6. Privacy & Security

What we store

Generated content is held only in browser memory and localStorage during your session. Saved content (evals you explicitly click Save on, saved memos, contacts, organizations, signatures) is stored encrypted at rest in Supabase, scoped to your account. We do not train on your data and do not share it with third parties.

PII scrubbing on uploads

If you upload a support form (DA Form 2166-9-1A NCOER or DA Form 67-10-1A OER) for auto-fill, EvalMe runs the file through OpenAI's API for extraction. Before returning the extracted text to you, we scrub patterns that look like Social Security Numbers, DoD ID numbers, and email addresses. The original file is not stored.

DoD affiliation

EvalMe is an independent product of NextPlay Labs LLC. It is not affiliated with, endorsed by, or sponsored by the U.S. Army, the Department of Defense, or any U.S. Government agency. This disclaimer appears on every page footer.

Full policy

See the full Privacy Policy for what we collect, how we use it, and your rights.

7. Regulations

EvalMe's output is calibrated to these regulations. Citations come from a curated catalog — the AI does not invent regulation numbers, paragraph references, or DA Form numbers.

  • AR 623-3 — Army Evaluation Reporting System. Governs all officer and NCO evaluation content and procedures.
  • DA PAM 623-3 — Implementing pamphlet for AR 623-3. The detailed rules on bullet construction, character limits, prohibited content.
  • AR 25-50 — Preparing and Managing Correspondence. Governs all memo format, including letterhead, address blocks, continuation pages, signature blocks, and CF/distribution.
  • DA Form 67-10 series — OER forms (67-10-1, 67-10-2, 67-10-3, 67-10-4 by grade).
  • DA Form 2166-9 series — NCOER forms (2166-9-1, 2166-9-2, 2166-9-3 by rank).
  • AR 600-8-22 — Military Awards. Used for award narratives (AwardMe is forthcoming).
  • Position-specific regulations for appointment memos — each memo type cites the regulation that requires the appointment (AR 600-85 for UPL, AR 530-1 for OPSEC, AR 600-20 for EOL, AR 385-10 for USO, etc.). Browse /memos-by-type.

8. Troubleshooting & FAQ

20 of the most common questions. If your issue isn't listed, email support@evalmepro.com.

Why does my memo show DEPARTMENT OF THE ARMY instead of my unit's National Guard or Reserve letterhead?
The letterhead line is determined by your organization's type field. Active Army units render DEPARTMENT OF THE ARMY. Army National Guard (ARNG) units render <STATE> ARMY NATIONAL GUARD, but only when both org_type is 'arng' and state is a valid 2-letter USPS code (OH, TX, CA, etc.) or full state name (Ohio, Texas). If either is missing or doesn't match a known state, the letterhead falls back to DEPARTMENT OF THE ARMY. Edit the organization in your Address Book and set both the type and state correctly.
How do I add a signature block?
Open the Address Book tab on the Memos page and use Add Signature Block. Enter your full name (last name capitalized in the saved name field — EvalMe will format it correctly), middle initial if used, grade (CPT, MAJ, etc.), branch (USA, USAR, ARNG), and position title. The optional authority line is rendered above the signature in ALL CAPS for commanders or executive officers writing under delegated authority. Once saved, the signature block is selectable from a dropdown on every memo.
Why are my NCOER bullets too long?
EvalMe targets 150 characters per NCOER bullet (soft target) and rejects anything over 158 (hard cap). If a bullet comes back too long, click Refine on that bullet — refine mode re-words without adding new claims. If repeated refining still produces long output, the underlying notes likely contain too many distinct accomplishments for one bullet. Split them into separate bullets per competency.
Can I use EvalMe content on my actual evaluation?
Yes — that's the intended use. EvalMe drafts content. You are still responsible for verifying accuracy, ensuring every claim is true for the rated Soldier, and aligning with your rater chain's guidance. EvalMe does not submit anything to the Army; you copy the bullets into your DA Form or memo and submit through normal channels.
Is EvalMe affiliated with the Army or Department of Defense?
No. EvalMe is an independent product of NextPlay Labs LLC. It is not affiliated with, endorsed by, or sponsored by the U.S. Army, the Department of Defense, or any government agency. The DoD disclaimer is rendered on every page footer.
I closed my browser and lost my draft. Can I get it back?
Unauthenticated drafts are stored in your browser's localStorage on the same device — they survive closing the tab but not clearing browser data. Authenticated users (signed in via Supabase) have drafts saved to your account; sign in and check the Saved Memos or Evaluation History view. If neither has it, the draft is gone — EvalMe doesn't keep server-side copies of generated text past your session unless you explicitly save.
How do I cancel my Pro subscription?
Open the customer portal from your Account page (you'll be redirected to Stripe). Click Cancel Subscription. Pro features continue until the end of your current billing period. You won't be charged again. No refunds for partial periods — see the Terms.
Why does my OER form look different than my colleague's? They have a different set of fields.
OER form variants are determined by rank. CW2-CW5 and O1-O3 use DA Form 67-10-1 (Company Grade); O4-O5 use 67-10-2 (Field Grade); O6 uses 67-10-3 (Senior Field Grade); O7+ uses 67-10-4 (General Officer). EvalMe detects the rank you entered and renders the correct form variant automatically. If your colleague's looks different, check whether you've entered different ranks.
What's the Character SHARP/EO requirement?
Per AR 623-3 and DA PAM 623-3, the Character competency on an NCOER MUST address one or more of: SHARP (Sexual Harassment / Assault Response and Prevention), Equal Opportunity, dignity and respect, command climate, or related Army-values topics. EvalMe enforces this — when you generate a Character bullet (free tier) or Character bullets (Pro tier), at least one will explicitly address these themes. If your input notes don't mention any of these, EvalMe will still generate compliant text drawing on the Soldier's broader Army-values behavior.
Can I generate award narratives (DA Form 638)?
Not yet. Award narratives are on the roadmap as AwardMe — a separate vertical tool that will share the same address book and signature blocks as EvalMe. Sign up for updates via support@evalmepro.com.
Do you support officers below O1 (cadets, ROTC)?
EvalMe's OER workflow starts at O1 (2LT). For ROTC OERs and cadet OERs, you can still generate narrative content using EvalMe's generic narrative output, but the rank-specific calibration (which assumes commissioned/warrant officer scope) will be wider than typical for the cadet level. Edit the output to fit the scope of the cadet's actual duties.
Why isn't my DOCX downloading?
The .docx file is generated entirely in your browser using the docx package — no server roundtrip. If the download button does nothing, check your browser's pop-up blocker or download settings. The file should appear in your default Downloads folder named after the memo's subject line. If you see a JavaScript error in the console, report it via support@evalmepro.com — capture the error text in your message.
Can I generate evals for Soldiers in different MOSes?
Yes. Each evaluation form lets you enter the rated Soldier's MOS independently of the form variant. EvalMe will calibrate bullet language to the MOS — for example, an 11B Infantryman's bullets emphasize different scope (movements, weapons systems, training) than a 92Y Supply NCO's bullets (accountability, supply chain, inventory). You can also browse the MOS-specific examples at /mos.
What if my organization isn't listed in the dropdown when generating a memo?
Organizations are saved per-user. You'll need to add yours via the Address Book on the Memos page. Fill in: organization name (full official name, e.g., HHB 1-174th ADA), office symbol (e.g., ANNG-HHB-S4), street address, city, state (2-letter or full name), ZIP, and organization type (Active / ARNG / USAR / Other). Save it as default if it's your primary unit, and it'll auto-select on future memos.
Why is my generated content so generic? I want it to reflect specific things this Soldier did.
EvalMe writes bullets from the notes you provide. If your input notes are short or vague (e.g., 'good NCO, worked hard'), the output will be appropriately generic. To get specific content, include measurable details: numbers (Soldiers led, equipment maintained), dates (PCS dates, course completions), named accomplishments (programs run, training led, problems solved). The more specific the input, the more specific the output.
Does EvalMe store the content of my evaluations after I generate them?
Only if you click Save. Generated content is held in memory and your browser's localStorage during your session. Saved evaluations and memos are stored encrypted at rest in our Supabase database, scoped to your account. We do not train on your data, share it with third parties, or retain unsaved generated content past your session.
What regulations does EvalMe follow?
Evaluations follow AR 623-3 (Army Evaluation Reporting System) and DA PAM 623-3 for content rules. Memos follow AR 25-50 (Preparing and Managing Correspondence) for format. Appointment memos cite the source regulation for each position (AR 600-85 for UPL, AR 530-1 for OPSEC, etc.). EvalMe's regulation citations come from a curated catalog of valid Army regulations — the AI does not invent regulation numbers.
Can I share my EvalMe account with another NCO in my unit?
No. Each Pro subscription is licensed to one user. Sharing an account violates the Terms of Use and can result in suspension. If you need multi-user access for your unit, contact support@evalmepro.com — team licensing is in development.
My memo overflows onto a second page. Is the continuation page formatted correctly per AR 25-50?
Yes. EvalMe's DOCX export configures the Word document so that page 1 has no continuation header (the letterhead block on page 1 serves the same purpose), and pages 2+ automatically display the office symbol on the first line, SUBJECT on the second line, and body on the third line below — per AR 25-50 figure 2-3. Page numbers are centered near the bottom of every page.
I see a banner about merge freeze or limited features. What's that about?
From time to time EvalMe runs maintenance windows or feature flags for in-progress work. These typically don't affect generation, only newly-released features. The banner is informational; if you see one and something's actually broken, email support@evalmepro.com.

9. Contact & Feedback

Email support@evalmepro.com for support requests, bug reports, feature requests, or team-licensing inquiries.

Bug reports are appreciated. Include: the URL where you saw the issue, the rank/MOS/form variant you were using, what you expected to happen, what actually happened, and your browser + OS if relevant. Screenshots help.

Last updated May 15, 2026

Help Center last updated: 2026-05-15. EvalMe is an independent private service and is not affiliated with, endorsed by, or sponsored by the U.S. Army, the Department of Defense, or any U.S. Government agency.

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