Government Purchase Card (GPC) Cardholder Appointment Memorandum (GPC_CARDHOLDER)

The Government Purchase Card (GPC) Cardholder appointment memorandum is an AR 25-50 compliant memorandum used to formally designate a Soldier or DA Civilian to serve as the unit's Government Purchase Card (GPC) Cardholder. It documents the appointee, references AFARS Appendix EE (Department of the Army GPC Operating Procedures), and is signed by the commander.

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Regulation reference

AFARS Appendix EE — Department of the Army GPC Operating Procedures

Proponent: ASA(ALT)

Grade requirement: E-6 / GS-7 typical; varies by command

Slots: As required by unit

Memo type: MEMORANDUM FOR

When is the GPC_CARDHOLDER memo needed?

Most Army units appoint a Government Purchase Card (GPC) Cardholder (GPC_CARDHOLDER) when a new commander takes charge, when the previous appointee PCSes, ETSes, or is reassigned, or when the unit's mission set changes in a way that requires renewed appointment. The memo is also required for unit inspections — including CIP, CCIR, and command climate reviews — where the AFARS Appendix EE program is evaluated.

The appointment memorandum is the foundational document that establishes the appointee's authority under AFARS Appendix EE. Without a current, signed appointment memo on file, the unit's Government Purchase Card (GPC) Cardholder program is non-compliant — even if the appointee has all required training certificates. Inspectors will look for: a signed memo with current date, a grade that meets E-6 / GS-7 typical; varies by command, and training/certification documents matching the appointee on the memo.

On EvalMe, the GPC_CARDHOLDERmemo is one of 39 AR 25-50 templates that auto-cites the correct regulation, uses the proper format, and integrates with your unit's address book and signature blocks.

Required training for GPC_CARDHOLDER

CLG 0010 (Procurement Ethics)

System: Defense Acquisition University (DAU)

Course #: CLG 0010

Timing: BEFORE appointment letter issuance

Frequency: Annual refresher

Required before digital JAM appointment. Available at https://dau.edu

CLG 006 (DoD GPC Training)

System: Defense Acquisition University (DAU)

Course #: CLG 006

Timing: BEFORE appointment letter issuance

Frequency: Every 2 years

Required before digital JAM appointment. Available at https://dau.edu

Agency/Organization Program Coordinator (A/OPC) training

System: Local A/OPC

Timing: Initial

Frequency: As required

Coordinated through installation A/OPC

Documentation required on file

Digital JAM appointment letter (the actual appointment instrument)
CLG 0010 completion certificate
CLG 006 completion certificate
DD Form 577 (if also designated as Certifying Officer)
Unit coordination memo
Statement of Accountability per DoD FMR

What inspectors look for

Verify CLG 0010 and CLG 006 are current. Verify digital JAM appointment is active in PIEE. Review monthly purchase card statements for compliance. Verify all transactions have proper approval documentation. Check for split-payment violations or unauthorized merchant category codes. Verify cardholder has not exceeded delegated limits.

Additional notes

CRITICAL: The unit memo is NOT the formal appointment — the digital JAM letter is. EvalMe-generated memos for GPC should be framed as coordination/recommendation to the A/OPC. ARNG units coordinate through state A/OPC; state USPFO often serves as senior A/OPC.

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EvalMe drafts AR 25-50 compliant appointment memorandums with the correct regulation citation, address block, and signature line — free, no credit card.

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Other appointment memo types

UPL — Unit Prevention Leader →USO — Unit Safety Officer →OPSEC — OPSEC Officer / Program Manager →EOL — Equal Opportunity Leader →CBRN — CBRN Defense Officer and CBRN NCO →UMO — Unit Movement Officer →ARMORER — Arms Room NCOIC / Unit Armorer →KEY-LOCK — Key and Lock Custodian →PSO — Physical Security Officer →CSM-SEC — Command Security Manager →CLASS-CUST — Classified Document Custodian →MAINT-O — Maintenance Officer →DISPATCH — Dispatcher →FST — Field Sanitation Team →FSO — Food Service Officer →UECO — Unit Environmental Compliance Officer →FEC — Facility Environmental Coordinator →PMC — Unit Self-Help Pest Management Coordinator →ATIS_TRAIN_ADMIN — ATIS Training Administrator (formerly DTMS Administrator) →HRH — Hand Receipt Holder / Primary Hand Receipt Holder →HAZ-CERT — Hazardous Cargo Certifier →URSO — Unit Radiation Safety Officer →ASO — Aviation Safety Officer →OIC-RSO — Range OIC and Range Safety Officer →CFR — Command Family Readiness Representative →UPAR — Unit Public Affairs Representative (UPAR) →SPPM — Suicide Prevention Program Manager (SPPM) →UVAO — Unit Voting Assistance Officer (UVAO) →ATO — Anti-terrorism Officer (ATO) →TRAINING_OFFICER — Training Officer / NCO →SHARP — SHARP — Sexual Harassment/Assault Response and Prevention Program →RECORDS_COORD — Records Coordinator / Records Manager / Records Administrator →MAIL_CLERK — Mail Clerk / Mail Orderly / Official Mail Manager →HPO — Hearing Program Officer (HPO) →FIRE_WARDEN — Fire Warden / Building Manager / Evacuation Coordinator →COMSEC_CUSTODIAN — COMSEC Custodian →ENERGY_MGR — Installation Energy Manager / Energy Conservation Officer →CRIME_PREV — Crime Prevention Officer / NCO →

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