Hand Receipt Holder / Primary Hand Receipt Holder Appointment Memorandum (HRH)

The Hand Receipt Holder / Primary Hand Receipt Holder appointment memorandum is an AR 25-50 compliant memorandum used to formally designate a Soldier or DA Civilian to serve as the unit's Hand Receipt Holder / Primary Hand Receipt Holder. It documents the appointee, references AR 710-4 (Supply Policy Below the Wholesale Level), and is signed by the commander.

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Regulation reference

AR 710-4 — Supply Policy Below the Wholesale Level

Citation: para 12-1f, 12-2e

Proponent: G4

Grade requirement: PHRH — first level of responsibility signed from APO. Cannot be delegated.

Slots: PHRH — Primary required. HRH — as needed for sub-hand receipts.

Memo type: MEMORANDUM FOR

When is the HRH memo needed?

Most Army units appoint a Hand Receipt Holder / Primary Hand Receipt Holder (HRH) when a new commander takes charge, when the previous appointee PCSes, ETSes, or is reassigned, or when the unit's mission set changes in a way that requires renewed appointment. The memo is also required for unit inspections — including CIP, CCIR, and command climate reviews — where the AR 710-4 program is evaluated.

The appointment memorandum is the foundational document that establishes the appointee's authority under AR 710-4. Without a current, signed appointment memo on file, the unit's Hand Receipt Holder / Primary Hand Receipt Holder program is non-compliant — even if the appointee has all required training certificates. Inspectors will look for: a signed memo with current date, a grade that meets PHRH — first level of responsibility signed from APO. Cannot be delegated., and training/certification documents matching the appointee on the memo.

On EvalMe, the HRHmemo is one of 39 AR 25-50 templates that auto-cites the correct regulation, uses the proper format, and integrates with your unit's address book and signature blocks.

Required training for HRH

No formal course required

Appointee must be familiar with AR 710-4, AR 710-2, and AR 735-5 property accountability requirements. GCSS-Army training required for system access. Joint inventory required upon assumption of duties and upon any extended absence of HRH.

Documentation required on file

Appointment orders signed by commander
Joint inventory conducted and documented upon assumption of duties
DA Form 2062 (Hand Receipt) signed at transfer of custody

What inspectors look for

Inspector verifies PHRH appointment memo. Direct responsibility — cannot be delegated. Joint inventories required upon notification of extended absence of an HRH. Appointment of disinterested individual required to conduct inventory per AR 710-4 para 12-2e.

Additional notes

PHRH has direct responsibility — this designation cannot be delegated per AR 710-4 para 12-1f.

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EvalMe drafts AR 25-50 compliant appointment memorandums with the correct regulation citation, address block, and signature line — free, no credit card.

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Other appointment memo types

UMO — Unit Movement Officer →FST — Field Sanitation Team →FSO — Food Service Officer →HAZ-CERT — Hazardous Cargo Certifier →UPL — Unit Prevention Leader →USO — Unit Safety Officer →OPSEC — OPSEC Officer / Program Manager →EOL — Equal Opportunity Leader →CBRN — CBRN Defense Officer and CBRN NCO →ARMORER — Arms Room NCOIC / Unit Armorer →KEY-LOCK — Key and Lock Custodian →PSO — Physical Security Officer →CSM-SEC — Command Security Manager →CLASS-CUST — Classified Document Custodian →MAINT-O — Maintenance Officer →DISPATCH — Dispatcher →UECO — Unit Environmental Compliance Officer →FEC — Facility Environmental Coordinator →PMC — Unit Self-Help Pest Management Coordinator →ATIS_TRAIN_ADMIN — ATIS Training Administrator (formerly DTMS Administrator) →URSO — Unit Radiation Safety Officer →ASO — Aviation Safety Officer →OIC-RSO — Range OIC and Range Safety Officer →CFR — Command Family Readiness Representative →GPC_CARDHOLDER — Government Purchase Card (GPC) Cardholder →UPAR — Unit Public Affairs Representative (UPAR) →SPPM — Suicide Prevention Program Manager (SPPM) →UVAO — Unit Voting Assistance Officer (UVAO) →ATO — Anti-terrorism Officer (ATO) →TRAINING_OFFICER — Training Officer / NCO →SHARP — SHARP — Sexual Harassment/Assault Response and Prevention Program →RECORDS_COORD — Records Coordinator / Records Manager / Records Administrator →MAIL_CLERK — Mail Clerk / Mail Orderly / Official Mail Manager →HPO — Hearing Program Officer (HPO) →FIRE_WARDEN — Fire Warden / Building Manager / Evacuation Coordinator →COMSEC_CUSTODIAN — COMSEC Custodian →ENERGY_MGR — Installation Energy Manager / Energy Conservation Officer →CRIME_PREV — Crime Prevention Officer / NCO →

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