Unit Voting Assistance Officer (UVAO) Appointment Memorandum (UVAO)

The Unit Voting Assistance Officer (UVAO) appointment memorandum is an AR 25-50 compliant memorandum used to formally designate a Soldier or DA Civilian to serve as the unit's Unit Voting Assistance Officer (UVAO). It documents the appointee, references AR 608-20 (Army Voting Assistance Program), and is signed by the commander.

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Regulation reference

AR 608-20 — Army Voting Assistance Program (13 November 2020)

Proponent: FVAP / Installation IVAO

Grade requirement: E-5 or O-1 minimum

Slots: Required for every organization with 25+ permanent party Soldiers

Memo type: MEMORANDUM FOR

When is the UVAO memo needed?

Most Army units appoint a Unit Voting Assistance Officer (UVAO) (UVAO) when a new commander takes charge, when the previous appointee PCSes, ETSes, or is reassigned, or when the unit's mission set changes in a way that requires renewed appointment. The memo is also required for unit inspections — including CIP, CCIR, and command climate reviews — where the AR 608-20 program is evaluated.

The appointment memorandum is the foundational document that establishes the appointee's authority under AR 608-20. Without a current, signed appointment memo on file, the unit's Unit Voting Assistance Officer (UVAO) program is non-compliant — even if the appointee has all required training certificates. Inspectors will look for: a signed memo with current date, a grade that meets E-5 or O-1 minimum, and training/certification documents matching the appointee on the memo.

On EvalMe, the UVAOmemo is one of 39 AR 25-50 templates that auto-cites the correct regulation, uses the proper format, and integrates with your unit's address book and signature blocks.

Required training for UVAO

FVAP Online Training

System: Federal Voting Assistance Program

Timing: Within 90 days of appointment

Frequency: Every 2 years

Available at https://www.fvap.gov

Documentation required on file

Appointment memo signed by commander
FVAP training completion certificate
Voting Assistance Officer roster (designated to FVAP)
SF 76 (Federal Post Card Application) supply
Voting Assistance Program annual report

What inspectors look for

Verify UVAO appointment current. Verify FVAP training within 90 days of appointment. Verify SF 76 forms available in unit. Check that VAP information is posted (especially during election years). Verify VAP annual report submitted per AR 608-20.

Additional notes

CRITICAL: NOT AR 600-20 (Army Command Policy) — adjacent regulation number, different topic. UVAO required for every organization with 25 or more permanent party Soldiers per AR 608-20. ARNG units coordinate through state IVAO; Title 10 status may have different VAP coordination requirements.

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EvalMe drafts AR 25-50 compliant appointment memorandums with the correct regulation citation, address block, and signature line — free, no credit card.

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Other appointment memo types

UPL — Unit Prevention Leader →USO — Unit Safety Officer →OPSEC — OPSEC Officer / Program Manager →EOL — Equal Opportunity Leader →CBRN — CBRN Defense Officer and CBRN NCO →UMO — Unit Movement Officer →ARMORER — Arms Room NCOIC / Unit Armorer →KEY-LOCK — Key and Lock Custodian →PSO — Physical Security Officer →CSM-SEC — Command Security Manager →CLASS-CUST — Classified Document Custodian →MAINT-O — Maintenance Officer →DISPATCH — Dispatcher →FST — Field Sanitation Team →FSO — Food Service Officer →UECO — Unit Environmental Compliance Officer →FEC — Facility Environmental Coordinator →PMC — Unit Self-Help Pest Management Coordinator →ATIS_TRAIN_ADMIN — ATIS Training Administrator (formerly DTMS Administrator) →HRH — Hand Receipt Holder / Primary Hand Receipt Holder →HAZ-CERT — Hazardous Cargo Certifier →URSO — Unit Radiation Safety Officer →ASO — Aviation Safety Officer →OIC-RSO — Range OIC and Range Safety Officer →CFR — Command Family Readiness Representative →GPC_CARDHOLDER — Government Purchase Card (GPC) Cardholder →UPAR — Unit Public Affairs Representative (UPAR) →SPPM — Suicide Prevention Program Manager (SPPM) →ATO — Anti-terrorism Officer (ATO) →TRAINING_OFFICER — Training Officer / NCO →SHARP — SHARP — Sexual Harassment/Assault Response and Prevention Program →RECORDS_COORD — Records Coordinator / Records Manager / Records Administrator →MAIL_CLERK — Mail Clerk / Mail Orderly / Official Mail Manager →HPO — Hearing Program Officer (HPO) →FIRE_WARDEN — Fire Warden / Building Manager / Evacuation Coordinator →COMSEC_CUSTODIAN — COMSEC Custodian →ENERGY_MGR — Installation Energy Manager / Energy Conservation Officer →CRIME_PREV — Crime Prevention Officer / NCO →

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