Unit Voting Assistance Officer (UVAO) Appointment Memorandum (UVAO)
The Unit Voting Assistance Officer (UVAO) appointment memorandum is an AR 25-50 compliant memorandum used to formally designate a Soldier or DA Civilian to serve as the unit's Unit Voting Assistance Officer (UVAO). It documents the appointee, references AR 608-20 (Army Voting Assistance Program), and is signed by the commander.
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When is the UVAO memo needed?
Most Army units appoint a Unit Voting Assistance Officer (UVAO) (UVAO) when a new commander takes charge, when the previous appointee PCSes, ETSes, or is reassigned, or when the unit's mission set changes in a way that requires renewed appointment. The memo is also required for unit inspections — including CIP, CCIR, and command climate reviews — where the AR 608-20 program is evaluated.
The appointment memorandum is the foundational document that establishes the appointee's authority under AR 608-20. Without a current, signed appointment memo on file, the unit's Unit Voting Assistance Officer (UVAO) program is non-compliant — even if the appointee has all required training certificates. Inspectors will look for: a signed memo with current date, a grade that meets E-5 or O-1 minimum, and training/certification documents matching the appointee on the memo.
On EvalMe, the UVAO memo is one of 39 AR 25-50 templates that auto-cites the correct regulation, uses the proper format, and integrates with your unit's address book and signature blocks.
Required training for UVAO
Documentation required on file
- Appointment memo signed by commander
- FVAP training completion certificate
- Voting Assistance Officer roster (designated to FVAP)
- SF 76 (Federal Post Card Application) supply
- Voting Assistance Program annual report
What inspectors look for
Verify UVAO appointment current. Verify FVAP training within 90 days of appointment. Verify SF 76 forms available in unit. Check that VAP information is posted (especially during election years). Verify VAP annual report submitted per AR 608-20.
Additional notes
CRITICAL: NOT AR 600-20 (Army Command Policy) — adjacent regulation number, different topic. UVAO required for every organization with 25 or more permanent party Soldiers per AR 608-20. ARNG units coordinate through state IVAO; Title 10 status may have different VAP coordination requirements.
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EvalMe drafts AR 25-50 compliant appointment memorandums with the correct regulation citation, address block, and signature line — free, no credit card.
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